Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR The information was used to substantiate claims for and to determine the 25-4403 of Gulf War Syndrome suffered by many deployed Soldiers.
From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. Electronic records received or transmitted will be provided in the format in which they were saved.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
Do not give these organizations the record copy of information to be preserved. Send the following records to: Classified records may be attached to an e-mail and sent classified e-mail.
Other unclassified records may be attached to an e-mail and sent to the same address. To ensure records from the AOR are collected and properly prepared for transfer to continental U.
Do not “over-classify” records. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.
The record copy will be handled in accordance with these instructions and AR The designated contact will establish the processes for the collection and transfer of unit records.
Collection Priorities Appendix A. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. This guide applies to all records regardless of media, e. These are, in turn, implemented by Army regulations. Destruction for any other reason is not authorized. However, the nature of a contingency operation makes good recordkeeping even more critical. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range.
Guide to Recordkeeping in the Army — DA PAM 25–403
Put the name of the operation in the subject line. Below is the entire quick reference guide that has been distributed and posted at various sites. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. Functional Area File Description Send the following records to: However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U.
If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U. This table does not list all files that units should maintain. This guide applies to all Army forces that are deployed or engaged in operational missions. Any records dz document operations of the unit will be preserved per this instruction pzm AR The records specified in this guide provide important rights and interest information for Soldiers and veterans.
This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records.
Da Pam : Guide to Recordkeeping in the Army (, Paperback) | eBay
The list daa file numbers in Annex A is not all-inclusive. Army records may be destroyed only if capture by a foreign power appears imminent. Process and transmit the following records in accordance with the regulations that prescribe their creation.
Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link.
Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer. Units should also preserve files not listed in this table that document unit activities. Approval by the archivist dx legal authority for the retention and disposal of all Army records.
25-043 A contains a list of specific records to be created, maintained, and transferred. Transmit unclassified e-mail to be preserved as a record to conops conus. Mail classified records double wrapped by registered official mail.